Do your hands shake upon opening letters from the IRS? Don’t panic: Being audited need not be a terrible experience – provided you keep accurate records.
There are three kinds of audits: Correspondence, Office and Field. The Correspondence Audit focuses on simple errors that typically are corrected via mail. For example, letters from the IRS ask you to provide documents (such as receipts) that support information you entered on your tax return. In other cases, the letter may inform you that you underpaid your taxes due to errors you made on your return. In such cases, you’ll be asked to send additional money. Once you pay, the matter is over.
In an Office Audit, you are requested to bring documentation to an IRS office at a specific time and date. When you confirm the appointment, and if you have the documents requested, see if the agency will let you resolve the matter by correspondence.
The third, and most feared, is the Field Audit. In these cases, an IRS auditor comes to your home or office. This occurs when the IRS suspects major violations. For example, do you really have a home office? The agent needs to see it in order to allow the deduction.
Whichever type of audit it is, it all begins with a letter. When you receive it, the first thing to do is read it, and then read it again. Make certain you clearly understand what the IRS wants you to do. The letter will reveal the mistake the IRS thinks you made, and it will specify the parts of your tax return that the IRS is challenging. The letter also will say what you are expected to do, including when, where, and how you are to respond.
You made and kept a copy of your tax return and all supporting documentation – you did, didn’t you? – and you’ll need to get those papers now. (If you don’t have a copy of your return, the IRS can provide you with one. If you lack the supporting documents, such as receipts, try to replace them by contacting the vendors involved. If you can’t, you’re toast.)
When auditing by correspondence, the IRS will inquire about specific items, and you need respond only to those issues. But in office and field audits, the IRS search is often much broader. In fact, once sitting opposite a revenue agent, you will find yourself answering questions you might not have anticipated and which you may not understand. Therefore, never go to an audit. Instead, send a CPA, Enrolled Agent or attorney to represent you before the IRS, which is another reason why you should hire such a professional to prepare your returns in the first place. By giving the professional your power of attorney, using IRS Form 2848, you don’t have to attend the audit (unless you receive an “administrative summons”).
Also know your rights as a taxpayer by going to www.irs.gov for a copy of Publication 1: Your Rights as a Taxpayerand Publication 3498-A: The Examination Process.
Best approach: Complete your tax returns accurately, file them timely, and keep good records.